BUXTON AND DISTRICT LAND ROVER CLUB
ANNUAL GENERAL MEETING 24th JANUARY 2016
AT THE BUCKINGHAM HOTEL BUXTON
Welcome by Chairman Dave Theaker.
A successful year for the club. New committee members bringing in new ideas; especially ideas from attending other clubs’ events.
Facebook has been a new positive addition, launched this year by Zoe and Dave, with thanks to them for this work.
The website still provides a link for the club to the world with Face Book now providing an increasingly easy and quick means of communicating with members.
Nine trials took place, with 31 different drivers. Only four drivers attended a single trial with ten drivers qualified for the club championship.
Six Tyros took place, with 15 drivers. Ten drivers attended a single Tyro with three qualified for the championship.
The Play Day, held in May, was the first for a number of years. This was very successful and well attended, with positive feedback from the drivers.
Plan for 2016
Ten trials have been planned with one new class with new rules (see the website for regulations). Trials will now be held on the first Sunday of the month, which makes planning for members much simpler, and avoids date clashes with local clubs.
Six Tyros are planned.
A Play Day is planned for May at Biggin Quarry.
There was some interest in Green Laning but there were no volunteers to lead trips.
In 2015, the Club’s designated charity was Wetton and Alstonefield First Responders. Following a vote the 2016 charity will be the Air Ambulance.
The Christmas meal was well attended and very enjoyable. The 2015 was organised by Nicki Theaker, who stated she will not be arranging the 2016 event. A volunteer to take on this job was sought and Zoe Riley has kindly agreed to organise a venue.
Membership Secretary Report-Vee Brindley
The Club currently has eighty members with one junior member. There were seventy seven paid up members at the end of the financial year. This figure has remained at a constant level for many years.
Treasurer’s Report-Nicki Theaker
We have enjoyed a successful financial year ending in the black. Reference was made to the circulated Statement of Accounts. The main variance between the year ending 2014 compared to 2015 was due to the agreed donation to the Bosley Disaster Relief Fund and subsidising the Christmas meal.
MSA fees have held static for 2016.
Free banking has been secured with RBS until October 2016. RBS are due to change their name to William and Glynn later this year.
The planned use of different sites, in the coming year, will increase the outgoings but add variety and potential for the trials set up.
Questions arising from the reports
Bill Titley asking about £4.40 tax paid on interest to HMRC. The treasurer responded that she had confirmed with the accountant that this amount is correct as we have to pay if we are showing an overall surplus at year end.
Nic White asking if there was any interest in a club Green Laning trip to Morecombe Bay. Several members showed interest and NW will research this further.
Bill Titley asking if Green Laning can come through another club? In discussion Joe Moss stating Staffordshire and Shropshire were always oversubscribed for their own members and so there was no capacity for us.
Rob White asking if club could consider a paid guide to lead Green Laning trips? He may have someone interested and the Committee will discuss this possibility.
Election of Committee Members
All existing post holders resigned.
Chairman: Dave Mercer unopposed. Dave Theaker resigns.
Vice Chairman: not elected.
Treasurer: Nicki Theaker re-elected.
Membership Secretary: Vee Brindley re-elected.
Minutes Secretary: Nic White re-elected.
Web co-ordinator: Matt Thompson (MT) re-elected.
Site co-ordinator and scrutineering: Danny Riley, with Rob Scezniek assisting.
Photographer and calendar design: Nev Brindley.
General members: Joe Moss re-elected.
Richard Mercer elected.
Questions / discussions arising;
1. Venue for future committee meetings? Agreed to be the Bull in Thorn on the A515.
2. Bill Titley: suggesting The Navigation Inn at Buxworth for the next Christmas meal, as they offer free camping and good value food.
3. Cindy Claxton: suggesting a music evening on the Sunday eve after Play Day in May. Friend and member Sylvia has offered to collate a band to play.
4. Bill Titley: asked if Play Day could not be a 2-day event to maximise the facility and profit. This was discussed but will remain at one day due to setting up and taking down issues.
5. Phil Hunter: asked about the Club pressure washer. Danny Riley is investigating, but it may prove beyond economic repair. Andy offered to assess with a view to repairing.
6. James Hunter: suggesting a ramp system for Play Day vehicle cleaning options were discussed these will go to the committee. Land owner is keen to see the road outside his site kept clean. The consensus was that it is the Club’s responsibility to ensure efforts are taken to keep mud off the main A515, when using the Quarry. MT stated BAD club has a good reputation in this regard.
7. Mick Belch: do we have to pay for water at the Quarry? Informed no.
8. Bill Titley: stated he has heard rumours that a charge is to be made for camping at the Quarry. Dave Theaker explained that the Club will be absorbing these fees for this year. Danny Riley stated the P&D club charges £9 per night for all campers, reduced to £5 if you are setting up. Cindy Claxton and Vee Brindley both stated they would be happy to pay for camping, if not setting up the trial, if this was necessary.
9. Dave Mercer (DM): explaining the new set-up regime, with the onus on trailers to set up the trials, through a published list. This should relieve the usual members who for so long have so willingly set up in isolation. DM is to draft new guidance for setting up to discuss after discussion with Mick Belch and Neil Claxton prior to the first trial in February.
The members thanked the retiring Chairman, Dave Theaker, and welcomed the new Chairman, Dave Mercer.
Meeting closed, 6.15pm.
Minutes written by Nic White, 18/02/2016